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In the Information Age, Digital era, it has become common in today's world; all the business has been automated. No paper works exist as everything is made computerized, that makes your work simple and easy. That why data entry job appears.

Digital era_information age

I. The concept/definition of Data entry:


From, the definition of a Data entry clerk is: “A data entry clerk, sometimes called a typist, is a member of staff employed to type data into a database using a keyboard, optical scanner, or data recorder. The keyboards used can often have specialist keys and multiple colors to help in the task and speed up the work.” Data entry clerks are also known as Customs Entry Clerk, Data Input Clerk, Data Keyer, Data entry Keyer, Data Processing Clerk, Data Typist.

data entry clerks

To be more specific, Companies that need to file many legal documents, images, and/or other information will benefit greatly from having a data entry clerk. Software can interpret much information from documents, but it's not always accurate thus the data entry clerk makes sure the information is filed in the correct manner. Normally companies look for individuals with an aptitude to perform repetitive tasks, and have above normal typing skills. Many large organizations really need data entry workers to keep the company running smooth and prevent investing large amount of time locating documents (some may be in an archival system).


Through data entry projects that we have done, we came to the conclusion that there are 3 essential skills for a data entry clerk.

1. Office Software, Written (including Grammar) skills:

They must possess certain essential software skills like using word processors, spreadsheets, database, and other related record management software.

2. Fast typing speed:

The speed for a data entry is about 40-50 words per minute. Don't be worry about this speed because you can improve it by several ways that we mentioned in article "HOW TO IMPROVE TYPING SKILLS FOR A FRESH DATA ENTRY?"

3. Patience and concentration:

As they have to spend long hours in the same seating position doing the same job, patience and high concentration is extremely important. Having high levels of concentration and patience is not just another attribute for data entry clerks; as in case they lack this attribute, they would feel doing a thankless job, resulting in low quality output.

III. The trend of data entry jobs:

outsourcing_data entry

Nowadays, most of data entry jobs are outsourced to outsourcing service agencies because companies which use data entry services can focus on their competencies; save money, save time, increase the productivity and level of quality. And of course, outsourcing services agencies will do the best in order to accomplish the jobs with the highest quality, highest accuracy.





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